Job Description
As an executive assistant with Bezos Academy, you will support the daily needs of multiple members of the senior leadership team as we launch and operate a network of tuition-free, Montessori-inspired preschools in underserved communities. Your important contributions in this role will enable our senior leadership team to focus on strategic priorities as Bezos Academy grows.
You will be responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones. You will coordinate travel bookings, handle expenses, multi-task ad hoc projects, prepare documentation for meetings, and manage a variety of other day-to-day administrative tasks on behalf of the senior leadership team. You will proactively anticipate the needs of your executives to maximize their and their team's effectiveness, supporting them to strategically plan their time in line with organizational priorities and the rhythm of the business.
You bring strong planning, organizational and time management skills, an ability to work independently, and comfort operating with ambiguity to this role. A high level of integrity and discretion in handling confidential information will be key, and you will handle interactions at all levels with tact, empathy, and efficiency. You will be flexible and able to change direction seamlessly, prioritizing multiple projects with a dynamically changing workload. You will demonstrate a desire to be truly helpful to your leaders and co-workers, taking the initiative and going the extra mile without being asked.
Required Skills & Experience
- 5+ years of relevant experience, ideally in an Executive or Administrative Assistant capacity supporting several senior executives across multiple time zones
- Proven ability to take initiative, anticipate needs, and exercise sound judgment
- Impeccable organizational ability and attention to detail, with exceptional written and oral communication skills (this role will be supporting 2-4 executives, communicating with folks all across the organization, and occasionally external partners as needed)
- Expert in Outlook and Word, and proficiency in remaining Microsoft Office tools.
- Exemplary integrity and discretion while working under pressure with sensitive information
- Ability to handle complex administrative tasks independently while keeping key constituents informed
- Ability to travel 10% of time, usually quarterly - i.e.) if a leader is running off site events in TX, FL they would attend those - usually no more than quarterly
- Bachelor's degree or equivalent experience
Nice to Have Skills & Experience
- Prior executive assistant experience supporting C-suite leadership across multiple time zones
- Comfort working in a highly ambiguous and dynamic work environment
- Demonstrated expertise at identifying and solving problems proactively
- Experience with a project management tool such as Asana
- Experience working with an expense reimbursement system such as SAP Concur
- Experience working across lines of difference and strong personal commitment to diversity, equity, and inclusion.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.