Job Description
A typical day includes 50% team support and adhoc tasks, 25–30% executive-level support, and 20–25% coordination and execution of team events.
The ideal candidate for this position will be highly collaborative. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.
Calendar Support for two individuals
Studio Calendar Management – Schedule / Send as needed
Travel Booking
Expense Reconciliation and Reports
Conference Room Calendar Management
Conference Room Maintenance
Building Access Management
Team Support
Space Support – maintain documentation, compliance
Meeting Support – space reservations, logistics, catering as needed
Event Support – set up/tear down, catering (planning, ordering, supervising/POC, billing reconciliation)
Storage Organization and Downsizing
Hardware & Peripheral Management
Project Management & Support as needed
Executional XGS Support as needed – catering & other logistics
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Calendar Support for two individuals
Studio Calendar Management – Schedule / Send as needed
Travel Booking
Expense Reconciliation and Reports
Conference Room Calendar Management
Conference Room Maintenance
Building Access Management
Team Support
Space Support – maintain documentation, compliance
Meeting Support – space reservations, logistics, catering as needed
Event Support – set up/tear down, catering (planning, ordering, supervising/POC, billing reconciliation)
Storage Organization and Downsizing
Hardware & Peripheral Management
Project Management & Support as needed
Executional XGS Support as needed – catering & other logistics
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.