Payroll Specialist

Job Description

This position is a working expert of the Hospital’s accounts payable and payroll-related systems and ensures compliance with pay related policies, procedures, and collective bargaining agreement guidelines in the preparation and processing of bi-weekly payroll. This role supports the efficient processing of invoices, matches them to payroll orders, and resolves discrepancies to ensure timely payments. The AP/ Payroll Accountant prepares monthly, quarterly and year end reports, and provides support and guidance to Hospital employees and leadership to ensure accurate, complete and compliant pay records.


Day to Day

• Prepares bi-weekly payroll and all related payroll reports including tax deposits, quarterly filings, W-2’s and other year-end reports.
• Processes, calculates, and posts a variety of payroll actions including wage garnishments, payroll liability claims, and overtime reports.
• Reviews employee time cards for accuracy and compliance with established policy, procedures and collective bargaining agreement guidelines.
• Match invoices to receiver/purchase orders, resolving discrepancies with Supply Chain for payment approvals.
• Maintains a variety of files and records related to the Hospital’s payroll functions.
• Approves employee requested changes to tax deductions in compliance with IRS rules and direct deposit changes according to policy.
• Calculates and processes retro payments or repayment calculations as needed.
• Responds to payroll related inquiries from employees and leadership, answering questions and requests.
• Provides guidance and training to employees and leadership to ensure their understanding of essential payroll procedures as well as supporting their knowledge and familiarity with the timekeeping system.
• Serves as a liaison with financial institutions, auditors and Hospital departments regarding payrollrelated matters. • Stays abreast of regulatory updates and other information impacting the Hospital’s payroll system, policies and procedures.
• Assist with month end processing, including journal entries, reconciliations, and data tracking.
• Demonstrated ability to interact positively with Administration, Directors, Managers, Supervisors, peers, coworkers, subordinates, patients and visitors.
• Enter approved invoices into Meditech or Sage Intacct and maintain vendor records, addressing payment issues if needed.
• Approve employee requests for changes to tax deductions and direct deposits in compliance with IRS rules.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Must Haves

• 3+ years of Payroll experience required, with experience managing complex pay-related rules and requirements.
• Previous experience administering payroll for a public employer and union employees.
• Previous experience with Kronos and Meditech (Expanse) or similar system required.
• Has used UKG payroll
• Proficient in Excel

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.