Job Description
As part of the Grants Management Team, the Compliance Specialist works closely with the Grants Manager, Accounting Manager, and Programs Team to provide specialized expertise on 1 grants compliance at the RHA. As a contributing member of the team, the Specialist works in support of the agency's mission to provide high-quality, customer-centered services to Seattle/King County community members through specialized support for initiatives and programs that support housing and anti-homelessness. The Specialist reports directly to the Grants Manager and will work closely with the Finance Team and various members of the Program Division, community partners and customers to design compliance related strategies and oversee day-to-day tasks. This role is an individual contributor that has focused expertise in grants and contracts. They may also lead special projects in this expertise area, informally managing stakeholders as needed. Reporting directly to the Grants Manager this role has no direct reports.The Compliance Specialist will be accountable to the Chief Executive Officer and people experiencing homelessness and will be held accountable to the processes that customers of the RHA's services, community groups, and frontline staff establish.
Grants Compliance (70%)
* Serve as an internal expert in grants and contract compliance on the Grants team
* Develop and maintain grants and contract progress tracking in GMS (Fluxx) to ensure provider compliance in accordance with RHA regulations and organizational needs and objectives
* Conduct routine compliance reviews of grants programs and provider invoices
* Prepare and review information and reports for internal and external stakeholders
* Lead specialized project work in the grant compliance field, including developing a work plan to ensure clear identification of objectives and fiscal resources needed for projects of oversight
* Collaborate with the Account Payable Specialist, the Programs Team and members of Finance Team to ensure timely payments of invoices
* Assume other responsibilities as assigned Risk Management (20%)
* Maintain team practices and norms related to grants and risk management
* Keep team members apprised of trends and best practices in in core practices in grants management
* Work closely with the Compliance and Contract Coordinators to help monitor and audit agency providers
* Develop and monitor provider compliance reports and corrective action plans Stakeholder Engagement (10%)
* Engage relevant stakeholder groups in an ongoing way to drive continuous improvement and design efforts for projects of oversight
* Attend relevant meetings with community-based organizations, other government agencies and partners, to support informed design, resource building and resource sharing
* Actively build relationships across the sector and across sectors to support creative innovation
Risk Management (20%)
* Maintain team practices and norms related to grants and risk management
* Keep team members apprised of trends and best practices in in core practices in grants management
* Work closely with the Compliance and Contract Coordinators to help monitor and audit agency providors
Stakeholder Engagement (10%)
* Engage relevant stakeholder groups in an ongoing way to drive continuous improvement and design efforts for projects of oversight
* Attend relevant meetings with community-based organizations, other government agencies and partners, to support informed design, resource building and resource sharing
* Actively build relationships across the sector and across sectors to support creative innovation
Required Skills & Experience
* Fluency in equity and racial justice concepts and language, understand their own privilege and power, and can bring equity impact analysis to life in the context of their tasks
* Familiarity with 2 CFR Part 200 and other regulations related to the provision and funding of homeless services, including the HUD CoC program, ESG, CDBG, CLFR, etc.
* Research publications and Internet sites to remain current on all provisions and federal and state regulations
* 1-3+ years of related work experience in the government, non-profit or related field, with a record of success in grants compliance, stakeholder relationships, homeless continuum of care.
* A track record of success in cross-team and/or multi-stakeholder collaboration
* Experience working across government agencies and related structures/governing bodies
* Experience designing and operating programs or projects and conducting data-driven continuous improvement processes
Ability to work in and across several communication platforms, including social networks and cloud- based systems
Nice to Have Skills & Experience
* Comfort in conducting research
* Strong organization, written and oral communications skills
* Proficiency using technology and data, including Microsoft Office Suite
* Ability to provide and accept feedback
Strong diligence, accuracy, and timeliness.
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.