Job Description
Our SaaS client is looking for a Facilities Associate to join their team in Herndon, VA.
RESPONSIBILITIES:
•Assist Sr. Facilities Manager with administrative support
•Provides front reception desk support for guests, visitors and employees
•Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers
•Management of stocking of pantry/office supplies
•Coordination of incoming/outgoing mail
•Issue office announcements via electronic distribution lists
•Assists with dispatching of maintenance service requests to Landlord
•Organize and maintain filing system for all reports, vendor invoices, proposals, etc.
•Maintain current list of vendor contacts, emergency contact info, property information
•Coordination of catering/lunch program scheduling
•Provides support for meetings and conference room reservations, as needed and directed
•Expected to provide monthly on-site support for Chantilly, VA office on an "as needed" basis.
•Any and all other duties and tasks as assigned
REQUIREMENTS
•Bachelor degree and/or adequate experience
•Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint
•Security clearance is preferred but not required
NOTES
*Contractor will be required to travel to the Chantilly facility once a month*
*Candidate must be open to working after hours if needed*
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
- 3+ years in an Executive Assistant, Office manager or Receptionist role
- 2+ years' experience with Microsoft Outlook for email and calendar management
- Experience using Excel for tracking inventory
- Experience with office inventory and stocking
- Strong communication and analytical skills
- Must have a “team player attitude”
- Highly organized, efficient, and extremely detail oriented
- Must be able to be onsite 5x per week in Herndon, VA
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.