Office Administrator

The Office Administrator is the central hub for office logistics and support. This role requires a highly organized, personable individual who will manage front-desk operations, provide administrative assistance, and help foster a positive workplace environment through employee engagement support. The ideal candidate is a multitasker who enjoys supporting a team and ensuring the office runs efficiently.

Key Responsibilities:
Front Desk & Office Operations:
• Serve as the first point of contact: greet guests, answer and direct phone calls, and manage incoming/outgoing mail and packages.
• Maintain a clean, organized, and welcoming front desk and lobby area.
• Stock and maintain office and kitchen supplies; monitor inventory and place orders as needed.
• Act as the main point of contact with building management; communicate relevant updates to staff.
Administrative & Clerical Support:
• Monitor and track office expenses; assist with maintaining the office budget.
• Organize department files, records, and office supplies.
• Help with minor IT coordination (e.g., device setup for new hires, equipment mailing).
• Provide scheduling support as requested.
Event & Meeting Support:
• Provide logistical support for in-person and virtual meetings (room scheduling, setup, catering coordination).
• Assist with planning and executing employee engagement initiatives, including team lunches, catering, and company-wide events in coordination with the People Operations team.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• High school diploma or associate’s degree required.
• Previous experience in an office assistant, administrative, or front-desk role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills; able to assist with light word processing and professional correspondence.
• Excellent customer service attitude with a warm, welcoming personality.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.