Job Description
Job Summary :
* Set up, review and process utility accounts throughout the company and enter data into the Real Estate Database (Access)
* Support the Real Estate Department and maintain the Real Estate Database (Access) and Files
* Responsible for processing national contract billing for property management services for the company
* Organize and update relevant insurance data
* Coordinate functions required to relocate and open new locations for the company
* Compile and organize bids for various services required to operate company facilities
* Open and distribute mail within the department
* Assist Corporate Office Manager with conference room scheduling, repair coordination and general duties
Qualifications
* High School Diploma or General Education Degree (GED), or any combination of education and experience which would provide an equivalent background
* 3 years minimum of administrative experience in an office environment preferred
* Proficiency in MS Word, Excel, Access and familiarity with Power Point
* Legal or real estate office experience preferred
* Ability to prioritize tasks and manage time wisely
* High level of professionalism, trust and confidentiality required
* Must be able to maintain a positive work attitude
* Strong verbal, written and listening communication skills
* Experienced and proficient in Microsoft office
* Must be able to lift approximately 20 lbs., or more if required by the essential functions of the job
* Must be able to comply with all company policies, rules, procedures and Code of Conduct
* Must be able to interact well with others
* Must be able to work independently, or in a team setting
* Must be capable of working under tight time constraints in a high volume environment with multiple priorities
* Responds well to questions; Ability to read, interpret and comply with written information and documents such as safety rules, operations / procedure manuals and maintenance instructions with a high comprehension and concentration level to include the ability to meet deadlines
* Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check
* Must be authorized to work in the United States
Required Skills & Experience
- 4 years of experience in commercial real estate - primarily research, buying, selling. NOT someone with only property management experience.
- 3 years in an administrative, assistant role, or supporting role
Nice to Have Skills & Experience
-This candidate needs to be a self-starter with a strong work ethic and thick skin.
Hiring Manger will NOT look at candidates coming directly from CoStar or anyone with only property management experience.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.