Job Description
Overview
We are seeking a highly organized, proactive Executive Assistant to provide direct support to the CEO. This individual will serve as a strategic partner in managing day-to-day administrative operations, with a primary focus on calendar management, expense reporting, and travel coordination. The ideal candidate is detail-oriented, exercises strong judgment, and can operate independently to make informed decisions on prioritization and escalation.
Key Responsibilities
Calendar Management & Prioritization
Own and manage the CEO’s complex calendar, including scheduling, rescheduling, and prioritizing meetings
Assess incoming meeting requests and determine alignment with business priorities
Proactively anticipate conflicts and adjust schedules accordingly
Exercise discretion in determining which meetings require CEO involvement vs. delegation
Travel Coordination
Plan and book all domestic and international travel (flights, hotels, transportation, itineraries)
Optimize travel schedules for efficiency, cost, and productivity
Prepare detailed itineraries and proactively address changes or disruptions
Expense Management
Prepare, submit, and track expense reports in a timely and accurate manner
Ensure compliance with company expense policies
Maintain organized records and documentation for all expenses
Decision-Making & Executive Support
Act as a gatekeeper for the CEO, managing communications and determining what requires direct attention
Independently triage requests and make judgment calls on urgency and relevance
Escalate high-priority or sensitive matters while filtering out non-essential items
Maintain confidentiality and professionalism in all interactions
Partner closely with internal and external stakeholders on the CEO’s behalf
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
4 years of executive assistant experience specifically responsible for calendar management, expenses, and travel coordination.
Bachelor's degree.
Previous experience supporting C-level executives.
Nice to Have Skills & Experience
Experience booking international travel, specifically APAC.
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.