Project Controls Assistant

• Perform daily project controls activities on numerous construction projects
• Ensure the consistency and standardization of project controls workflow processes, forms, and contractor submittals
• Act as department administrator for clients local intranet site, including training, content, and reporting
• Maintain integrity of Project and Construction Management database
• Input and maintain data integrity for construction projects and documentation into Construction Management software/database
• Ensure proper processing of consultant and contractor pay requests
• Conduct audits of project controls on individual projects
• Support financial projections by analyzing consultant, employee, and subcontract labor
• Develop and maintain management plans as per contract guidelines
• Oversee and report performance and progress through analytical techniques to validate cost and performance
• Develop and distribute a variety of reports and proposals
• Assist in developing processes and procedures for improved project controls
• Draft, edit, and finalize correspondence to contractors on various projects
• Generate, track and route contract change orders and time extensions
• Conduct classes to consultant and contractors and internal staff on using department construction management database site
• Work with records management in archiving large amount of files
• Assist contractors to access to client construction sites via VMS system
• Setup and close out of projects in construction management database
• Provide reports and other documents for construction projects
• Attend pre-proposal and schedule and co-host pre-construction meeting with vendors to introduce upcoming projects and coordinate bidding process
• Maintain contract submittal and RFI process on construction management database site
• Assist in setting up and facilitating construction meetings, including assembling documentation, drafting delegation letter, obtaining and disbursing agenda and posting recording of meeting
• Compile and publish project expenditures for all construction projects
• Act in accordance with the clients core values
• Perform related duties as required

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• High School diploma or GED equivalency required
• Associate’s or Bachelor’s degree in Construction Management, or related major from a public or accredited private academic institution preferred
• 1+ years related work experience in a similar project or construction administration role required
• Knowledge of computer software, including Microsoft Office programs and internet based data management systems • Knowledge of Work Breakdown Structure
• Knowledge of construction techniques and practices
• Knowledge of accounting and data storage
• Knowledge of SharePoint • Skill in performing basic calculations
• Excellent written and verbal communication skills
• Organizational skills
• Analytical skills
• Ability to prioritize and effectively handle multiple activities and responsibilities on several projects at once
• Ability to meet scheduled deadlines
• Ability to establish and maintain effective working relationships
• Attention to detail
• Proficiency in the use of automated accounting and cost management systems

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.