Job Description
Insight Global is hiring an Executive Assistant to join a Biotechnology/Pharmaceutical company in Dallas. This role will handle a variety of administrative responsibilities to ensure smooth day-to-day operations. This position offers a strong opportunity for a resourceful administrative professional to proactively create and implement new procedures that enable the leadership team to focus on our scientific and business objectives.
________________________________________
Essential Duties and Responsibilities
• Provide high-level administrative support to up to four executives, including calendar management and meeting coordination.
• Prepare and format documents such as presentations, reports, internal and external communications, and Board materials.
• Arrange domestic and international travel, accommodations, and itineraries; manage related expense reports.
• Plan meetings including room bookings, agenda preparation, and meal/snack delivery when requested. Typical meetings include those with the Board of Directors, external collaborators, and vendors.
• Manage the relationship with the IT vendor, including ordering equipment, receiving shipments, and maintaining a list of IT equipment assigned to employees.
• Participate in new employee onboarding:
• Liaise with UT-Southwestern staff for badge access, email setup, Wi-Fi, and parking.
• Coordinate with the IT vendor to obtain equipment and system access for new hires.
• Plan occasional events such as dinners and employee outings.
• Serve as liaison for UT-Southwestern (including the Siegwart lab), as needed.
• Handle confidential information with discretion.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
- 5+ years of experience in Executive Support
- Strong PowerPoint skills
- Experienced in: handling travel arrangements, Expense processing, Calendar management, Meeting support
- MS Suite proficiency
- Proactive attitude/anticipates – confidence to suggest new ideas, not waiting around to be told what to do
Nice to Have Skills & Experience
- Experience in pharma/Bio-tech industry/scientific setting
- Small startup organization
- Purchasing experience
- Contract experience – NDA’s/Confidentiality agreements – preparing/keeping on file
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.