The Administrative Assistant is responsible for the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Responsibilities:
Organize meetings, liaise with HQ, handle emails, arrange rooms, and welcome guests.
Draft contracts/invoices, support expat billing, and approve timesheets.
Conduct weekly article research, create summaries with ChatGPT, and proofread.
Gather and update bi-weekly and monthly reports.
Standardize and maintain SharePoint folders and file names.
Keep Strategy Intra Portal content updated.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
Minimum of an Associates degree.
3+ years in an administrative role.
Excellent verbal and written communication
Strong interpersonal and customer service skills
Proficiency in Microsoft Office Suite
Excellent organizational skills and attention to detail
Proficiency in PowerPoint slide creation and document design
Experience in web-based research
Fluency in Japanese and English
Willingness to learn new tools/functions (e.g., ChatGPT, Excel pivot/functions)
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.