Politely greets guests and visitors coming into the office.
Answer multiple telephone lines and properly answer, transfer, or take messages in a professional and pleasant manner.
Answers inquiries and provides clear and concise information such as company address, directions to the company location, company website, business leader contacts, and other related business information.
Schedules and maintains conference room schedule.
Manages mail and courier services, including the proper handling, sorting, and distribution of mail and courier packages.
Maintains and updates the company directory and desk/name plan and allocation reports for the BV Greenspoint Office.
Controls, monitors and maintains secured access into office workspaces. Manages security access system and issue access cards to new employees.
Assists in the ordering, receiving, stocking and distribution of office and pantry supplies.
Acts as liaison with building management for maintenance/building issues.
Performs space condition audits to ensure for a neat and clean work environment.
Additional duties may be assigned.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
Associates degree in business related program (Bachelors degree preferred), and 2 or more years experience in a corporate environment, front desk administrative role; or equivalent combination of education and experience.
Represents the company by providing a friendly and positive first impression to callers and visitors.
Works independently but within a team on special projects.
Must have a high level of interpersonal skills to handle sensitive and confidential situations and non-routine information.
Position continually requires demonstrated poise, tact and diplomacy.
Must be able to interact and communicate professionally with individuals at all levels of the organization, and various cultural backgrounds.
Must be process oriented and able to analyze bottlenecks and provide solutions to increase efficiency where appropriate.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.