Job Description
This Staff Accountant will join the internal finance and accounting department at an office technology sales company. This person can be junior-level, as long as they have very strong Microsoft Excel skills, as the job primarily is within Excel. This is a permanent position, and we are looking for someone who'd intend to stay longterm and grow within the company. This will be an in-person job in Houston with normal business hours schedule.
- Inventory payables-matching purchase order receiving with incoming invoices, entering in system and process weekly payments to vendors
- Lease payoffs and lease return inventory reconciliation--email customers to request signed letter of intents to obtain quotes, reconcile with estimated payoffs, process invoices for payoffs, audit lease return inventory, submit return authorizations to warehouse to process equipment returns
- Vehicle Asset Management--ensure all vehicles are getting inspections, tag renewals, maintenance done, GPS working, and tolls tags are in place
- Building Asset Management--ensure all buildings have been set-up with utilities, internet, lawn services (if needed), cleaning company, etc. Copies of all leases on one drive and vendors set up in the system correctly with W-9 and remittance details such as terms, remittance addresses, contact information, etc.
- COI requests from customers or vendors-working with insurance company to obtain certificate of insurance/loss payee requirements to submit to customer or vendor requesting
- Assist with monthly closing--ensure all sales orders shipped are fulfilled, reconcile drop ship warehouse, reconcile unapplied payments to inventory vendors and apply if invoiced for any prepaid inventory purchases, uninvoiced inventory receipts to see if an invoice was missed and not entered.
- Reconciling inventory vendor statements monthly
- Back-up to other staff accountant who handles the expense side of the financials and cash flow reports
Required Skills & Experience
- At minimum a Bachelor's Degree in finance, accounting, etc. with some internship experience or 1+ year of professional accounting experience
- Very strong Microsoft Excel skills including v-lookups, pivot tables etc.
Nice to Have Skills & Experience
- Experience working for a sales company
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.