Job Description
This client is looking for an Event Coordinator for one of their non profit customers in the Houston, Texas area. This person will be responsible for supporting the Event Manager/Director on all aspects of this organizations event coordinating designated fundraising events. This includes planning, budgeting, managing expenses, managing regional committee members, registration, scheduling, implementation, design, logistics, execution, volunteers and analyzation. This person will be coordinating event details such as guest registration, catering, rentals, seating, live & silent auction, software, in-kind donations, etc. for designated events. They will help to support their management in leading and managing regional committee meetings and coordinate materials for each meeting and training sessions that pertain to the designated events.
Required Skills & Experience
Open to monthly travel (either San Antonio, Lafayette or Tulsa)
Ability to work well in a team environment
Ability to be self motivated and self sufficient
Ability to process plan, develop, cultivate, manage, and provide leadership to volunteer event chairpersons
Help generate involvement of this organizations executives and Board members at fundraising events
Responsible for supporting and maintaining existing donor relationships pertinent to the regional event
Supervise the solicitation of in-kind contributions for special events
Maintain good relationships with all donors and special events fundraising volunteers (internal and external)
Support the maintenance of long-term, strategic relationships with event vendors, media partners, sponsors and retail partners.
Establish annual deadlines per event and /or programs
Travel to and participate in required Board, Committee planning meetings, record notes, compile and distribute to the board and committee members.
Respond to all direct requests for information and/or forward to appropriate staff member in a timely manner; within 24 hours during business hours and event weekends.
Work directly with sponsors to fulfill marketing and sponsorship agreements; maintain corporate sponsorships
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.