Job Description
Candidate Experience + Onboarding Ownership
• Support candidates through iCIMS onboarding (logins, forms, document uploads, task completion).
• Provide step-by-step guidance, deadlines, and follow-ups to prevent fall-off.
• Monitor candidates who are in background check / pre-employment status and push next actions.
High-Volume Recruiting Process Support
• Move candidates through the funnel: review → disposition → schedule → offer steps → onboard.
• Send consistent nudges/reminders via email/text/phone to keep the process moving.
• Communicate clearly with candidates regarding next steps, timelines, and expectations.
- Coordinate on:
• interview availability and scheduling
• candidate feedback turnaround
• start date alignment and readiness
- Escalate issues early (candidate delays, missing info, onboarding stuck points).
Data Entry / Reporting / Tracking
• Maintain accurate status updates in ATS (iCIMS or similar):
○ stage updates
○ notes and activity logs
○ disposition reasons
• Track key items: background check status, onboarding completion, start dates, and exceptions.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Experience in Talent Acquisition coordination or comparable roles involving high-volume processing, candidate or customer support, hospitality, office management, registrations, intakes, or related experience.
Experience Managing deadlines, follow-ups, and problems in real time
Comfortable moving large numbers of candidates through steps quickly (apply → screen → interview → offer → onboarding).
Strong data entry or customer service experience
Comfortable hybrid schedule: going onsite 4 days/week, 1 day remote
Nice to Have Skills & Experience
Experience supporting onboarding workflows in iCIMS (preferred) or similar ATS (applicant tracking systems)
-High-volume recruiting coordination experience
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.