Site Administrator

Insight Global is looking for a Site Administrator to support an oil and gas client out of Medicine Hat for 6 month contract. Reporting to the Program Manager - Turnaround, this role will be responsible for providing admin support prior to and during the turnaround.

Responsibilities:
• Assist printing off Job Plan Packages for Binders.
• Completing Job plan Binders after reviewed and completed by management.
• Data entry into Maximo.
• Daily support to all TA group personnel with data entry and admin as needed.
• Ordering stationery/consumables for TA group.
• Organizing Job packs according to areas and WO#’s alphabetically.
• Send in any IT requests required by Plains/contractors.
• Host all team meetings online, assisted by meeting creator.
• Onboarding and orientation tracking and compliance for all staff and contractors
• Badge creation and tracking for all contractors
• Timesheet validation against Gallagher
• Collection of Timesheets and circulate for signature.
• Schedule tracking for all contractors and staff
• Coordination of hot shots and deliveries.
• Manage TA gifts and swag.
• Validation of burn rate against actual headcount.
• Tracking of all consumables and provide lists for reorder on a weekly basis.
• Be the single point of contact for all IT and hardware requirements.
• Be the scribe for designated meetings.
• Responsible to order and fill meals as required.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• High school diploma or higher education
• Have relevant experience in an admin role
• Experience in the oil and gas industry will be an asset.
• Working knowledge of MS office
• Familiarity with Maximo is considered an asset.
• Strong communication and interpersonal skills, with the ability to work collaboratively across teams and vendors.
• High attention to detail and analytical thinking.
• Cleared criminal history (background) and satisfactory reference checks

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.