Job Description
Our Education Software client is seeking a Remote Events Coordinator to schedule the company's presence at the regional events adding up to 300 events per year. This is a key role within the larger demand generation team that contributes directly to maximizing pipeline and brand awareness for the organization in alignment with the Event Team's goals. This individual will oversee a wide range of event participation components, acting as the liaison between the conference organizer and/or hotel facility contact and staff, ensuring that all logistics related to the company's presence at events are effectively coordinated. This would include conferences/trade shows, client receptions, meetings and regional user groups that may be in-person, virtual, or hybrid. They will perform research to determine and then coordinate event opportunities, requirements, and deadlines to ensure a positive experience for both clients/prospects and the company's colleagues participating in the event. They will negotiate and secure vendor conference contracts, which may include specifics regarding memberships, sponsorships, registrations, booths, shipping, event space, event platforms, ad space, attendee lists, communications, etc. They will oversee and track budgets and ensure they are adhered to and communicate effectively with key stakeholders, internal departments, and outside vendors; organize and facilitate planning meetings (e.g., strategy sessions, progress checks) to ensure that all parties involved are properly informed and contributing, as necessary, to ensure that program objectives are met. The Event Coordinator will engage with Sales Directors to optimize regional event strategies and utilize even management systems to develop, execute, and report on event execution and results. They will maintain event files, including up-to-date event details, historical records, and statistics.
Required Skills & Experience
- Cvent experience
- 2+ years of event management experience
- Excellent communication and organizational skills
Nice to Have Skills & Experience
- Experience with Salesforce
- Experience with Marketo
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.