Project Coordinator - Sample Logistics

Overview
:The Project Coordinator will support cross-functional initiatives within the Integrated Logistics & Sample Management (ILSM) department of the Regulated Bioanalytics organization. This role focuses on building and coordinating capital asset management processes and harmonizing scientific and data inputs to drive long-term priorities across people, pipeline, and scientific excellence. The ideal candidate is a proactive “go-getter” who thrives in a matrixed environment, collaborates effectively, and brings structure, clarity, and momentum to complex, multi-stakeholder projects.
Key Responsibilities/Deliverables
• Capital Asset Management
o Assist in the development, implementation, and maintenance of a capital asset management framework for regulated bioanalytical laboratories
o Coordinate asset lifecycle activities: requirements gathering, evaluation, procurement support, commissioning, qualification, maintenance scheduling, utilization tracking, and end-of-life planning.
• Cross-Functional Project Coordination
o Plan, coordinate, and track cross-functional workstreams, timelines, and deliverables across ILSM, Bioanalytical Sciences, Quality/Compliance, Data/IT, and Clinical Operations.
o Facilitate project meetings, drive decision logs and risk/issue registers, and ensure follow-through on action items.
o Develop and maintain project documentation, dashboards, and communication plans for stakeholders at all levels.
• Operational Excellence and Compliance
o Contribute to process mapping, SOP development, change control, and continuous improvement initiatives consistent with GxP expectations.
o Monitor key performance indicators (KPIs) across people, pipeline, and scientific excellence (e.g., sample turnaround times, asset uptime, right-first-time metrics, data completeness).
o Support audit readiness by maintaining accurate, inspection-ready documentation and facilitating CAPA tracking where applicable.
• Stakeholder Engagement and Communication
o Build strong relationships with internal stakeholders and external partners/vendors.
o Synthesize complex information into clear updates, briefings, and recommendations tailored to technical and non-technical audiences.

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• Education: Bachelor’s degree in life sciences
• Experience: 2–5 years in project coordination or operations within regulated biopharma, clinical, ecology, or laboratory environments
• Knowledge/Skills:
o Strong project coordination skills: planning, prioritization, and stakeholder management.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.