The Sr. Office Administrator will support two offices local to the Pittsburgh area. This person will work 3 days a week in the Downtown Pittsburgh office, and 2 days a week in the Wexford office. Responsibilities include but are not limited to:
- Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
- Facilities support, for example calling a plumber or repairman as needed
- Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
- Preparing the office, catering, conference rooms etc. for visits from Executives
- Any other ad hoc administrative support duties that arise
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
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https://insightglobal.com/workforce-privacy-policy/ .
- 2-5+ years of experience in an office admin, office manager, or executive assistant role (as long as they were part of a team and not just supporting 1 person)
- Experience with facilities management (examples include ordering supplies and snacks, inventory, calling a plumber for repairs etc.)
- Strong understanding of insurance policies and procedures
- Experience working with high-level management, as they will support both local PMs, Leads, Managers etc. as well as Executives when they travel to town
- Strong Microsoft Office skills
- Experience working in AP with a general ledger (they are not doing the AP, but are getting everything ready to send to their third party finance company)
- Experience working in Oracle
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.