One of our large pharma clients is seeking an Executive Admin Assistant to join their R&D team. The Administrative Assistant provides administrative support to the Gene Therapy Research Leadership Team in a fast-paced environment. The primary accountability is to ensure the needs of the leadership team are prioritized, organized, and executed in order to maximize their productivity. This is accomplished by coordinating the support of the leadership team, as well as routine departmental support as requested. Daily items for assigned personnel include calendar management, scheduling of meetings, phone support, expense reports, travel arrangements, word processing of documents, tracking/processing of purchasing requests (proposals, POs, accruals), and any other departmental support tasks as assigned. The Administrative Assistant is also responsible for scheduling interviews for candidates across the research organization.
The incumbent must be flexible, a team player, and is expected to have the judgment necessary to prioritize conflicting goals, keeping everyone aware of the conflicts and communicating effectively with the organizations being supported. S/He will demonstrate leadership and strong collaboration with administrative colleagues within the organization.
It is also expected that this role will exercise sound judgment and discretion and maintain the strictest confidentiality as s/he will be exposed to sensitive information.
May be required to manage small projects for the departments.
Experience within the life science industry
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.