Administrative Assistant

The Administrative Assistant is responsible for providing professional and courteous front office support in a fast-paced construction company environment. This role serves as the first point of contact for visitors, clients, vendors, and employees. The Receptionist manages incoming calls, assists walk-in visitors, answers general inquiries, maintains office supplies, supports administrative staff, and assists with daily office operations to ensure efficient workflow.

Essential Duties and Responsibilities
Front Desk & Customer Service
· Answer incoming phone calls promptly and professionally.
· Transfer calls to appropriate staff members and take accurate messages when necessary.
· Greet visitors, clients, vendors, and delivery personnel in a professional and friendly manner.
· Assist walk-in visitors by directing them to the appropriate department or individual.
· Respond to general questions regarding company services, locations, or contacts.
· Maintain a clean, organized, and welcoming reception area.
Administrative Support
· Assist administrative staff with various clerical and office tasks as needed.
· Provide general clerical support such as filing, scanning, copying, and data entry.
· Assist with preparing documents, packets, and correspondence.
· Distribute incoming mail and packages to appropriate departments.
· Coordinate outgoing mail and deliveries.
· Support office staff with special projects and administrative duties as assigned.
Communication & Coordination
· Communicate effectively with employees, subcontractors, vendors, and customers.
· Relay messages accurately and in a timely manner.
· Assist with scheduling or coordinating meetings when requested.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Qualifications
· High school diploma or equivalent required.

Skills and Abilities
· Ability to work well with a variety of people, including customers, vendors, and employees.
· Basic computer skills including Microsoft Office (Outlook, Word, Excel).
· Ability to handle multiple phone lines.

· Previous receptionist, front desk, or administrative experience preferred.
· Experience in a construction or contractor office environment is a plus.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.