Office Administrator

We are seeking an energetic and dedicated Business Administrator / Office administrator join our team one of our clients
In this role, you will play a critical part in their office operations and ensuring all financial and administrative tasks are handled with precision. You will work closely with the leadership team, including the owner and the direct manager, to support a workforce of approximately 28 employees. This is a permanent, full-time position offering a competitive benefits package, paid lunches, and a fair, flexible work environment.

Responsibilities
• Financial Data Management: Execute daily input of financial data into company systems, specifically focusing on Accounts Payable (AP) and Accounts Receivable (AR).
• Payroll Coordination: Input payroll data for the team to be processed by our outsourced provider.
• Banking & Documentation: Manage banking tasks, handle cheques, and maintain organized records.
• Office Administration: Provide comprehensive administrative support, including managing envelopes and assisting with various office tasks as needed.
• Cross-Functional Support: Proactively learn other internal roles to provide backup support and ensure seamless office productivity.
Software Utilization: Use QuickBooks Online and Microsoft Office (specifically Excel and Teams) to manage daily workflows.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• Professional Background: 3–5 years of experience in Business Administration, AR/AP, or as an Office Administrator.
• Technical Proficiency: Must have proven experience with QuickBooks Online and the Microsoft Office Suite (Excel and Teams).
• Communication Skills: Strong verbal and written communication skills to effectively collaborate with the internal team.
Work Schedule: Ability to work on-site 5 days a week (8:30 AM – 5:00 PM), with flexibility for a potential shift to virtual/remote work in the future.

Company Size Familiarity: Previous experience working within a small-to-medium business environment (ideally 20–50 employees).

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.