Job Description
Overview
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires strong administrative expertise, exceptional attention to detail, and the ability to manage complex scheduling and logistics across domestic and international operations.
Key Responsibilities
Provide high-level administrative support to executives, including managing calendars, meetings, and daily priorities
Coordinate and maintain complex calendar management, including scheduling across multiple time zones
Plan, book, and manage domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries
Serve as a point of contact between executives, internal teams, and external stakeholders
Prepare and organize reports, presentations, and meeting materials
Track action items and follow up to ensure deadlines are met
Manage expense reports, invoices, and general administrative tasks
Maintain confidentiality and handle sensitive information with discretion
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Required Qualifications
3–5+ years of experience supporting senior executives or leadership teams
Proven experience with complex calendar management, including prioritizing competing demands
Demonstrated experience coordinating domestic and international travel logistics (multi-leg itineraries, time zones, visas, etc.)
Strong organizational and time management skills with the ability to multitask
Excellent written and verbal communication skills
High level of professionalism and discretion
Nice to Have Skills & Experience
Experience with project management, including tracking timelines, coordinating stakeholders, and driving deliverables
Experience supporting C-level or VP-level executives
Familiarity with corporate travel tools and expense platforms
Ability to work in fast-paced, high-demand environments
Strong problem-solving mindset and proactive approach
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.