Office Coordinator - Intl Brazil

A large software and gaming company is looking for an Office Coordinator to sit on site in Brazil and join a growing team. This person will serve as the “face of the Global Real Estate & Facilities” organization to all occupants and visitors within the studio.

Other responsibilities include:
●Oversight of all hospitality-related services
○ Manage reception desk, including shipping & receiving activities
○ Greeting all visitors and managing the visitor process, including NDA’s
○ Coordinate daily pantry/commissary and catering, as well as needs for internal or customer events
○ Scheduling transportation services for visitors and guests
○ Schedule and coordinate employee activities as required (Morale)
○ Order and stock adequate supplies for the office and necessary departments
○ Coordinate setups for all new employees and assist with orientation
●Oversight of all facility management-related services
○ Assist with inventory management, invoice management, and budget tracking
○ Assist with vendor management, including escorting the vendor on-site if necessary
○ Coordinate all maintenance and repair issues between the building, property management, and outside vendors
○ Manage office cleanliness and communication with janitorial staff
○ Create Facilities tickets as needed
○ Resolve site-specific facilities tickets
○ Assist with moves within space and space planning
●Oversight of safety & security-related services
○ Utilize the physical security system and continuously follow the global security policy
○ Coordinate access cards for visitors
○ Maintain vendor access card inventory
● Jointly responsible for the local office intranet page
●Assist with all workplace health, safety, and environmental initiatives, including global or regional programs as mandated by law or policy
●Management of all site documentation, including vendor invoices, documents required for legal compliance, and site-specific records
●Assist with global or regional facilities programs and policies

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

●A minimum of 2 years of experience
●English and local language skills, both written and verbal
●Proven performance in delivering best-in-class customer service
●Financial acumen
●Ability to multitask and prioritize
●Detail-oriented, with an ability to work with little direct supervision
●Familiarity with office applications; prior experience with Google Suite, Slack, Zoom, MS Office, and Google Docs.
●Excellent customer service and communication skills are a must, as you'll serve as the main point of contact for employees and vendors regarding all local facilities issues and be the face of the studio for all visitors.
●Experience managing 3rd-party service providers to assure continuity of facility operations
●Previous experience of work in facilities management or office operations
●Knowing the aspects and regions of EHS principles.
●Online purchases when applicable.
●Experience in having a new vendor registration form.
●Have experience to point to and bring improvement suggestions according to GREF standards.
●A clinic eyes to request any Office preventive repairs prior as that turns into a corrective one as standard.

●Having experience with internal client service requests
●Experience in hospitality-oriented businesses
●Ability to work with other tools, like Enterprise Resource Planning for purchasing requests

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.