As an Executive Assistant, you will play a crucial role in supporting the Plant Manager and ensuring the smooth operation of our manufacturing facility. You'll be the right hand to the Plant Manager, handling administrative tasks, coordinating schedules, and facilitating effective communication within the plant. Your ability to multitask, maintain confidentiality, and adapt to dynamic situations will be essential.
* Participate in meetings to record meeting minutes, distribute minutes to participants, and follow-up on communication to participants after the meeting
* Manage Plant Manager's calendar, book professional and personal appointments and travel as needed
* Update data in excel spreadsheets and prepare PowerPoint presentations as directed
* Lead engagement committee team and provide follow up emails and communications
* Manage administrative credit card and reconcile for accounting monthly
* In collaboration with HR, coordinate ordering and distribution of employee annual gifts
* In collaboration with HR, plan annual family day event and other events as directed
* Organize and maintain office supplies, paper for copier, copier maintenance, and postage machine maintenance in the administrative area
* Order supplies as needed for plant team
* Provide support to other departments as needed (lunch orders, etc.)
* Coordinate and schedule meetings (town halls, communications, etc.)
* Other duties as assigned
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
High School Diploma/GED, Associates Degree preferred
5 years of professional experience, preferably supporting upper level managers or C-suite leaders
High level of demonstrated skill in Excel, powerpoint, and outlook
Ability to maintain a high level of confidentiality
Comfortable working in an office setting as well as walking throughout the plant
Comfortable/experience with working in/with engineers in an engineering setting
Associates degree or higher
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.