The ideal candidate for this role must have experience working in a fast paced work environment with the ability to multitask and perform with a great level of efficiency. Performs diverse advanced and confidential administration support functions. May be involved in high-level client contact and exposure to sensitive information and must use considerable tact diplomacy and judgment.
Responsibilities:
Proactively manage the calendar of multiple senior executives anticipate necessary background material and effectively resolve conflicts that arise in a professional manner.
Answer executive phone line which entails taking accurate messages knowing executives whereabouts and handling calls with appropriate judgment
Provide building access/badges and technical equipment for new hires
Experience in processing travel and entertainment expenses promptly and accurately. Bank of America Merrill Lynch Concur experience a plus Process invoices in Ariba
Use the online travel system to schedule travel arrangements both domestic and international
Handle sensitive and/or confidential documents and information
Communicate with executives and line management to gather or convey relevant information related to meetings and schedules
Qualifications Necessary:
Min 8 Years Experience. Previous Administrative experience required preferably in financial services
Strong knowledge of utilizing Concur Ariba Outlook Word Power point and Excel.
Experience working with a large team and prior trading floor admin experience is a plus.
Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
Polished and professional in phone and email communications
Strong attention to detail ability to work effectively and under pressure and time constraints.
Exceptional problem solving skills and tenacious work ethic
Excellent time management organization and multi-tasking skills
7 - 8 years
Min 8 Years Experience. Previous Administrative experience required preferably in financial services
Strong knowledge of utilizing Concur Ariba Outlook Word Power point and Excel.
Experience working with a large team and prior trading floor admin experience is a plus.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.