Job Description
Insight Global is seeking an Administrative Coordinator for a leading pharma client in Westchester County, NY. This individual will support conference center operations by managing room bookings, coordinating approvals, and ensuring seamless meeting setups. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, customer-facing environment. They will work closely with internal teams, facilities staff, and end users to ensure all meetings are properly scheduled, configured, and executed to a high standard. This is an ongoing contract position, onsite in Tarrytown, and has a pay range of 25-35$/hr.
Day-to-Day:
• Coordinate conference room bookings, approvals, and scheduling
• Manage room setups by working with Facilities Aides
• Partner with AV teams to ensure proper meeting configurations
• Maintain and update events calendar and room schedules
• Submit and manage TRIRIGA tickets
• Communicate with end users to ensure meetings are set up successfully
• Support Workplace Services team with administrative tasks as needed
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
• 3+ years of administrative or coordination experience
• Strong proficiency with Outlook and Excel
• Experience with heavy scheduling and calendar management
• Excellent communication skills (email, phone, and in-person)
• Strong organizational skills, professional demeanor with patience and customer service mindset
Nice to Have Skills & Experience
• Conference center or event coordination experience
• Experience working with AV teams or room setup logistics
• Exposure to TRIRIGA or ticketing systems
• Experience supporting facilities, real estate, or workplace services teams
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.