A rapidly expanding construction company specializing in electrical trade projects, is seeking a skilled Accounts Payable Specialist to play a vital role in our finance team. This position is essential for maintaining seamless vendor relations, ensuring accurate financial records, and optimizing operational overhead accounts.
We are in search of an ideal candidate with a strong background in accounts payable processes, adept at reconciling statements, and experienced in centralizing disparate operational overhead accounts. The candidate should possess exceptional vendor communication skills and a keen eye for detail, ensuring that financial transactions are meticulously recorded and analyzed.
Responsibilities:
1. Vendor Relations:
- Establish and nurture positive relationships with vendors, fostering effective communication and timely payment resolution.
- Collaborate with vendors to address inquiries, discrepancies, and maintain a smooth payment process.
2. Invoice Verification and Entry:
- Verify the accuracy of invoices, purchase orders, and payment requests.
- Accurately input and code invoices into the accounting system for processing.
3. Statement Reconciliation:
- Perform thorough reconciliation of vendor statements against accounts payable records to ensure accuracy and resolve discrepancies.
- Proactively address any discrepancies, errors, or inconsistencies in vendor statements.
4. Record Keeping and Documentation:
- Maintain organized and detailed records of all accounts payable transactions and related documents.
- Ensure compliance with document retention policies and financial regulations.
5. Process Improvement:
- Continuously evaluate accounts payable processes and identify opportunities for efficiency enhancements.
- Propose and implement process improvements to streamline workflows and reduce errors.
6. Operational Overhead Centralization:
- Gather and consolidate various operational overhead accounts, such as utilities, vehicle payments, and general operating expenses.
- Implement strategies to centralize and streamline the processing of operational overhead accounts.
7. Expense Analysis:
- Analyze operational expenses to identify trends and areas for cost-saving opportunities.
- Collaborate with the finance team to provide insights on expense management.
- High school diploma or equivalent; Associate's degree or relevant certification preferred.
- 2 to 4 years of experience in accounts payable or related financial roles.
- Proficiency in using accounting software, such as QuickBooks, and Microsoft Excel.
- Strong organizational skills and exceptional attention to detail.
- Excellent communication and negotiation skills for effective vendor interactions.
- Analytical mindset to identify discrepancies and resolve issues promptly.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to tasks.
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.