Executive Assistant

A client of Insight Global is seeking a Senior Executive Assistant to support senior leadership, including close partnership with executive stakeholders and the comptroller. This is a hands-on, operationally focused EA role that blends traditional executive support with exposure to real estate operations, lease administration, finance coordination, and vendor management.
The ideal candidate is detail-oriented, resourceful, and comfortable operating across multiple functions in a fast-paced commercial real estate environment.

Key Responsibilities
Executive & Administrative Support
• Provide day-to-day support to senior leadership, including calendar management, meeting coordination, and general administrative needs
• Serve as a liaison between executives and internal/external stakeholders
• Assist in preparing documents, reports, and communications
Real Estate & Lease Administration Support
• Support lease processing and lease administration activities
• Assist with tracking agreements, documentation, and key deadlines
• Maintain organized digital records (99% electronic filing environment)
Financial & Operational Coordination
• Partner closely with the comptroller on administrative and coordination tasks
• Coordinate with external accountants on documentation and reporting needs
• Assist with vendor communications, including lenders and service providers
Vendor & Broker Coordination
• Work with insurance brokers on policy documentation, renewals, and filings
• Assist with healthcare plan coordination, including scheduling meetings with external benefits brokers
• Track deliverables and ensure timely communication across all third-party partners
General Office & Project Support
• Help manage ongoing operational priorities tied to the Port Newark portfolio
• Coordinate meetings, logistics, and cross-functional communication
• Support ad hoc projects across leadership and operations teams

Onsite, 5 days/week (8am-4:30pm)

Compensation:
$75,000 to $85,000 per year annual salary.
Exact compensation may vary based on several factors, including skills, experience, and education.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• 10+ years of experience in an Executive Assistant or senior administrative role
• Prior experience in commercial real estate, property management, or a related industry strongly preferred
• Experience supporting finance, accounting, or operations teams is a plus
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High level of attention to detail, especially with documentation and recordkeeping
• Comfortable working with external vendors, brokers, and professional service partners
• Proficiency in Microsoft Office Suite (especially Outlook, Excel, and Word)
• Strong communication skills and ability to operate with professionalism and discretion

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.