Administrative Assistant

Insight Global is seeking an Administrative Assistant to support a fast-paced engineering team. This individual will provide high-level administrative coordination to ensure efficient day-to-day operations, supporting both leadership and team members. The ideal candidate is highly organized, detail-oriented, and comfortable working across cross-functional and global teams. This role is onsite and 32 hours a week
Key Responsibilities:
• Manage calendars, schedule meetings, and coordinate travel arrangements for leadership and team members
• Prepare, format, and distribute reports, presentations, and meeting materials
• Track action items, project updates, and key deliverables to ensure alignment and follow-through
• Maintain department documentation, records, and internal systems (e.g., SharePoint)
• Support onboarding logistics, travel coordination, and general team operations
• Facilitate communication with cross-functional partners and global stakeholders
• Assist with budget tracking, expense reporting, and administrative workflows

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Associate’s or Bachelor’s degree, or equivalent work experience
• 3+ years of administrative support experience, preferably supporting senior leadership
• Experience with SAP, Ariba, or similar systems
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams)
• Excellent organizational, communication, and time management skills
• Ability to multitask and prioritize in a fast-paced environment

Bilingual - English and Japanese

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.