Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
Code invoices for payment. Research any past due invoices. Prepare purchase orders.
Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
Prepare monthly chargebacks and rent statements.
Maintain system for tenant, vendor, and contractor certificates of insurance.
Process, organize and review regional paperwork.
Prepare regional reports.
Perform any additional duties assigned by the Property Manager and other company management.
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Over four years of progressive experience in property management or similar office environments.
Friendly, organized, and skilled in accounting and communication.
Strong ability to build and maintain relationships with colleagues, tenants, and vendors.
Highly adaptable, deadline-oriented, and quick to prioritize and respond to change.
Self-motivated and thorough, completing projects independently and seeking feedback for improvement.
Proficient in reading and interpreting contracts.
Intermediate to advanced Microsoft Office skills, quick to learn new software, and experienced with various office equipment.
Property management / commercial real estate background
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.