Job Description
An international law firm spanning across the US/Europe/Asia is looking for two Electronic Billing Administrative Assistants to join their billing team. This role is going to be for 2 months with chances of extensions. The firm is in the Top 50 largest law firms in the world; they focus on corporate, litigation, intellectual property, fund formation, public markets, employment, life sciences (#1 law firm for tech and life sciences IPOs), clean technology, real estate, financial services, retail, regulatory and energy practices. The firm received the following awards form Fortune Magazine: Best Companies to Work For, Best Workplaces for Women, Best Workplaces for Flexibility, Best Workplaces for Giving Back, and Best Workplaces for Parents.
Administrative Tasks:
- Upload invoices
- Map Clients
- File notification emails (invoice status with paid, approved)
- Create new ebillling accounts for new CASs and Collectors for access
- Assist with repetitive work (project, data entry or system update)
- Submit ebilling vendor invoices to AP for processing via ChromeRiver
- Follow up on emails
o matter ids to be opened in ebilling portals
o timekeeper rate approvals
o OCG approval to accept billing guideline
Required Skills & Experience
- 2+ years in administrative role, electronic billing, accounts payable, data entry or similar field
- hands-on experience with Microsoft Excel, Outlook, Adobe Acrobat
- Good communication skills (verbal & written) and professional demeanor
- strong attention to detail
- Available to work OT hours as needed
Nice to Have Skills & Experience
- experience with billing, invoicing and data entry preferred
- ChromeRiver experience
- College Degree preferred
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.