Job Description
Insight Global is seeking a Legal Administrative Assistant to join a mid-size Boston based law firm. The firm is looking for this individual to deliver quality legal services by supporting the firm's Domestic Relations Practice Group. The ideal candidate will possess excellent written and verbal communication skills, be extremely organized and efficient, and have the ability to manage multiple priorities in a fast-paced environment. This position involves extensive client contact and interaction with family and probate courts.
Essential Responsibilities
* New client intake: run conflict check, open new client matters, prepare engagement letter, create Outlook contact for all new clients.
* Manage timekeeper's calendar. Schedule appointments, meetings, stenographers, conference room reservations.
* Prepare and process client bills using Aderant Expert software. Review, edit, prepare and proofread pre-bills and invoices. Ensure client bills are sent out accurately and on time. Maintain updated contacts, client/matter and active case lists.
* Save pleadings to document management system and maintain internal pleadings and discovery books (both paper and electronic). Calendar dates and invite paralegals/attorneys to all scheduled events on case.
* Answer telephone; screen and process incoming calls.
This position is hybrid, 3 days a week onsite in Boston, MA.
Required Skills & Experience
* 3+ years of legal administrative experience supporting multiple attorneys, preferably in the area of family law
* Experience handling new client intakes, preparing & processing client bills, and document management
* Proficient in the use of Microsoft Office, including Outlook, Microsoft Word, and Excel
* Highly organized and efficient, with the proven ability to multitask and handle often changing priorities in a fast-paced environment
Nice to Have Skills & Experience
* Experience with Aderant
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.