Administration Account Specialist

One of our large construction companies is actively hiring for an Administration Accounts Specialist to join their team. We are seeking a highly organized and detail-oriented Administrative Accounts Specialist to provide support across multiple departments. This role combines administrative functions with basic financial and vendor support duties, including processing invoices, maintaining records, assisting with billing tasks, and supporting vendor and customer communications. The ideal candidate will be comfortable working in spreadsheets, preparing business correspondence, and helping maintain smooth office and financial operations.

Key Responsibilities:
• Assist with following up, tracking necessary information, and preparing reports to support accounts payable and receivable transactions.
• Communicate with vendors, suppliers, and customers to resolve billing or documentation inquiries
• Prepare and update spreadsheets, summaries, and financial records
• Support internal departments with administrative and financial-related tasks
• Maintain accurate filing systems for invoices, contracts, and supporting documentation
• Draft letters, emails, and other business correspondence professionally and promptly
• Track and follow up on outstanding invoices, documentation, and project-related items
• Assist with expense reporting and credit card reconciliation
• Coordinate with accounting or finance teams to ensure timely reporting and documentation
• Provide general office support as needed (e.g., scheduling, document preparation, file organization)

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• 2+ years of experience in an administrative, office support, or accounts-related role
• Familiarity with basic accounting or financial principles (no CPA required)
• Proficient in Microsoft Office Suite, especially Excel and Word
• Strong written and verbal communication skills
• High attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Experience working with accounting software (e.g., QuickBooks, Sage, or similar) is a plus

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.