Job Description
Insight Global is looking for an Executive Administrative Assistant to join the team sitting out of Bethesda, MD on a newly awarded contract, in support of a Federal client. The EA will be responsible for the following:
The Executive Administrative Assistant is responsible for providing high- level administrative support and other assistance as requested by working collaboratively with Executive-level staff in the day-to-day and long term operations, keeping daily operations running smoothly, by providing their organizational ability, interpersonal and communication skills, and wealth of industry knowledge.
* Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoices, and monitoring office supplies, handling requests and queries appropriately.
* Ensuring good working order of equipment, troubleshooting equipment issues, notifying appropriate personnel of issues and monitors/tracks and reports out on resolution.
* Serving as Key Control Monitor.
* Serving as the main POC for the Biometric Fingerprint Scanner.
* Coordinating between departments and operating units in resolving day-to-day administrative and operational problems, and coordinating daily calendars of senior leadership.
* Scheduling and coordinating meetings, projects, interviews, events, and other similar activities.
* Sending out, receiving, and distributing mail and packages.
* Preparing business correspondence (often using word processing, spreadsheet, and presentation computer software).
* Sending and receiving faxes, and maintaining files.
* Performing independent research as necessary with minimum guidance.
* Attending off-site meetings throughout the NCR as necessary to represent as the Chief Administrator and, taking minutes or preparing task lists for distribution to staff as requested.
* Taking dictation and minutes and accurately entering data.
* Maintaining Staff confidentiality.
* Submitting time and attendance using ATAAPs software. This includes but is not limited to collecting time and attendance data from sign in logs, and entering GS employees' time and attendance as instructed by the Administrator.
* Performing Administrative duties that support referral and appointment management, applicable information and communication management and other duties in support of beneficiaries.
* Scheduling appointments when needed
* Compiling information into statistical reports.
* Spot checking scheduled appointments.
* Using the system to input telephone consults and related patient data.
* Providing daily and weekly updates to CEO, Director and leadership concerning calendar issues/contradictions/need for modifications/coordination with other staff and meetings.
* Collecting and analyzing data as well as responding to oral and written inquiries from the leadership.
Required Skills & Experience
* Experience supporting Military Health systems or programs
* Bachelor's degree, equivalent business school certificate, or higher, with 6 years or more related experience. If education or experience is used to meet the specialized requirements of this position, it must be directly related to Business Administration.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.