The Procurement Coordinator will procure parts and services needed to maintain clinical engineering equipment for clients. The Coordinator is responsible for prioritizing requests based on defined criteria, creating and itemizing purchase orders, purchasing from approved suppliers, and purchasing orders processed timely for receipt and payment. The Coordinator is customer-focused and proactively provides support and solutions for our Operations team and clients. This role will ensure requests are processed timely, comply with the Supply Chain strategy, and deliver on time to support the success of our clinical asset management program.
* Review and prioritize requests based on urgency and critical need; follow the life cycle of a requisition from request to delivery and receipt.
* Create and submit POs to a supplier following the approved sourcing matrix, master agreements (MSA), and procurement policies and procedures with accuracy and speed.
* Communicate with suppliers and utilize shipping websites to gather tracking information or relevant documentation; reconcile with timeframes submitted by technicians and take action to ensure timely delivery and receipt.
* Communicate exceptions or delays to technicians and provide timely follow-up on order inquires.
* Reconcile supplier invoices with FSRs, master agreements and entitlements to capture savings.
* Answer technician questions concerning procurement policies and procedures; handles complex issue resolution with support from peers and manager.
* Support technicians and suppliers with part identification, urgent orders, and order updates.
* Review and update the purchase order with accurate core exchange and return information.
* Minimum of 1-year relevant work experience; purchasing or supply chain preferred.
* Intermediate knowledge of Microsoft Office applications.
* Experience in healthcare industry preferred.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.