Administrative Assistant

1. Administrative Support
Provides general administrative assistance to a variety of teams.
Manages meeting scheduling, calendar support, and meeting prep (agendas and minutes).
Offers document creation, distribution, and process tracking.
Performs front desk support and backup at multiple locations.
Maintains data entry and conducts general research.
2. Contract and Financial Support
Offers advanced contract management support, including software use and coordination with financial teams.
Tracks contract deadlines and provides assistance with purchase order requests.
Acts as a point of contact for contract-related inquiries.
Prepares, codes and tracks purchasing card transactions and receipts.
3. Procurement and Vendor Coordination
Supports procurement activities such as invoice processing, coding, and tracking.
Manages supply inventory and coordinates with vendors.
Prepares and supports specialized contract documentation.
4. Event and Logistics Support
Supports event planning, logistics, and coordination.
Facilitates communication with internal teams and external stakeholders (via email, phone, and in-person).
5. Records and Information Management
Participates in records management activities including cataloging, scanning, indexing, and filing.
Ensures records comply with city, state, and federal requirements.
Collaborates on records quality control and special management projects.

Pay rate: $20/hr

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.

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Education & Experience:
High school diploma or equivalent and four years of experience in administrative support for a business operations unit or functional group.
Or an equivalent combination of education and experience.
Knowledge Requirements
Proficient use of computers and related software, especially Excel, Outlook, Adobe Pro
General office practices, procedures, and telephone etiquette.
Data collection and research methods.
Organizational and departmental operations, services, and policies.
Applicable regulations, policies, and licensing requirements.
Skills and Abilities
Deliver excellent customer service.
Analyze problems and develop effective solutions.
Collect, interpret, and present business-related data.
Compile information from various sources into formal reports.
Interpret and explain regulations, policies, and procedures.
Communicate clearly and effectively in English, both verbally and in writing.
Perform essential functions with or without reasonable accommodation.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.