Real Estate Services Admin

Job Description:

* Under limited supervision, provides general administrative support for the Real Estate Management Team. Assists with tenant and vendor customer service.

* Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

* Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

* Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.

* Coordinates tenant events and appreciation. Assists with publication and distribution of tenant newsletter.

* May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

* Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Comply with bid process guidelines. Assists with preparations of monthly and quarterly management reports.

* Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.

* Administers accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

Must Haves:

* At least 2 years administrative/receptionist/office management experience

* Excellent verbal and written communication

* Proficient in Microsoft Word, Excel, and Outlook



Plusses:

* Commercial real estate experience

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.