Executive Assistant

A growing organization is seeking a highly organized and detail‑oriented Executive Assistant to support senior leadership and help ensure smooth day‑to‑day office operations. This role is ideal for someone who thrives in a fast‑paced, collaborative environment and enjoys working closely with executives while balancing administrative and operational responsibilities.
The ideal candidate is proactive, polished, and comfortable handling confidential information while managing multiple priorities.
Key Responsibilities
Provide high‑level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
Serve as a key point of contact between executives and internal and external stakeholders, ensuring clear and timely communication
Prepare and distribute correspondence, presentations, reports, and meeting materials
Handle sensitive and confidential information with professionalism and discretion
Support day‑to‑day office operations to maintain an organized, efficient, and welcoming work environment
Manage office supply inventory and coordinate orders as needed
Partner with building management on maintenance requests, repairs, and facility needs
Assist with office layout planning and workspace organization as the organization grows
Plan and coordinate company meetings, events, and conferences, including logistics, vendors, and catering
Support employee engagement initiatives and team‑building activities
Manage incoming calls and inquiries, directing them appropriately
Assist with expense reporting and invoice processing
Maintain organized digital and physical filing systems
Provide administrative support for special projects and executive‑led initiatives
Conduct research, compile data, and prepare materials for executive presentations and meetings as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Proven experience as an Executive Assistant, Executive Administrator, Administrative Assistant, or similar role
Experience supporting senior leaders in a professional, fast‑paced environment
Exceptional organizational and time‑management skills with the ability to manage competing priorities
Strong written and verbal communication skills with a professional and approachable demeanor
High level of discretion and ability to handle confidential information
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related business tools
Bachelor’s degree preferred but not required

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.