Operations Administrator

Post Date

Jul 11, 2025

Location

Tampa,
Florida

ZIP/Postal Code

33619
US
Sep 13, 2025 Insight Global

Job Type

Contract

Category

Administrative Assistant

Req #

SAT-794058

Pay Rate

$25 - $31 (hourly estimate)

Job Description

Day-to-Day Functions:
We are seeking a highly organized and self motivated Operations Assistant to manage and streamline event planning and execution across six different offices. This role requires exceptional organizational skills, the ability to manage timelines, and the creation of standardized operating procedures (SOPs) for all events and operations. The ideal candidate will be a self-starter who can take ownership of processes and procedures, ensuring efficient planning and execution.
Key Responsibilities:
Organizational Skills: Prioritize and manage multiple tasks efficiently, ensuring all events and operations are well-coordinated and executed
Timeline Management: Plan, execute, and oversee events, including payment processing and delivery, ensuring all deadlines are met.
Multi-Office Coordination: Streamline planning and execution processes across six offices with internal customers, creating solutions that are not tailored to each site lead but are efficient and standardized
Event Planning: Act as the boots on the ground for planning community events (e.g., MLK Day) and employee appreciation events. Coordinate with the event team to price out venues and manage logistics (e.g., holiday parties).
Meeting Scheduling: Schedule meetings with various stakeholders, including executives and external parties (e.g., economic development council meetings).
Invoice Processing: Execute invoicing for site director approval, ensuring all invoices are processed through Oracle with checks and balances from site directors
Facilities Management: Coordinate and set up for vendor/executive visits, ensuring all logistics are handled
Communications: Distribute and coordinate communications for events and operations.
Ticket and Merchandise Distribution: Manage the distribution of event tickets and merchandise (e.g., baseball games, concerts, 102nd birthday polo shirts) to reward

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.

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Required Skills & Experience

Must have - Qualifications:
Proven experience in event planning, operations management, or administrative roles (7 years minimum)
Strong organizational and timeline management skills
Ability to create, streamline and implement SOPs
Proficiency in Oracle, Excel, PowerPoint, and Outlook
Tools and Technologies needed:
Oracle: Invoice input and processing
Excel: Data management and analysis
PowerPoint: Presentation creation and management
Outlook: Email and calendar management

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.