Our client in the surveying industry is seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to our engineering team, ensuring smooth day-to-day operations and contributing to the overall success of the firm.
Responsibilities:
- Manage and organize office operations, including filing systems, scheduling meetings, and handling correspondence.
- Process payroll accurately and on time for all employees using payroll software.
- Maintain and update employee records, including salary adjustments, benefits, and tax information.
- Assist in preparing and distributing pay stubs, tax forms, and other payroll-related documents.
- Handle inquiries and resolve issues related to payroll, benefits, and deductions.
- Coordinate travel arrangements and accommodations for team members.
- Maintain office supplies inventory and place orders as needed.
-Prepare and send invoices to clients for services rendered, monitor receivables, and follow up on overdue payments.
- Handle incoming calls and emails, directing them to the appropriate staff members.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
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https://insightglobal.com/workforce-privacy-policy/ .
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to learn new accounting software
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.
- Invoicing and payroll experience
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.