Job Description
A client of Insight Global is seeking an Office Administrator to join their team full-time in Washington, DC. Our client is a dynamic professional services firm committed to delivering exceptional client service and fostering a collaborative, growth-oriented workplace. We’re seeking an experienced Office Administrator to lead operational efficiency and support our leadership team.
Position Summary
The Office Administrator is a key leader in our firm, responsible for ensuring smooth day-to-day operations. This role supports partners and the Practice Manager while managing administrative, financial, and HR functions. The ideal candidate is proactive, detail-oriented, and passionate about creating systems that save time and resources.
What You’ll Do
Human Resources
Oversee employee benefits and recommend improvements.
Assist with recruitment, onboarding, and offboarding processes.
Coordinate staff training and professional development.
Promote employee engagement and wellness initiatives.
Financial Management
Manage accounts payable/receivable and vendor payments.
Prepare client invoices and assist with payroll processing.
Coordinate with accountants on tax-related matters.
Operations & Vendor Management
Negotiate vendor contracts and maintain relationships.
Ensure compliance with reporting requirements.
Assist with event planning and office calendar management.
IT & Facilities
Liaise with IT providers to maintain systems and software.
Oversee office facilities and implement green initiatives.
What We’re Looking For
Experience: 3+ years as an office administrator in a professional services setting (law firm or medical preferred).
Skills: Strong communication, problem-solving, and organizational skills; proficiency in QuickBooks, Microsoft Office, and Adobe.
Ability to manage multiple priorities and adapt quickly.
Why Join Us?
Competitive salary and benefits package.
Collaborative team environment.
Opportunities for growth and professional development.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
What We’re Looking For
Experience: 3+ years as an office administrator in a professional services setting (law firm or medical preferred).
Skills: Strong communication, problem-solving, and organizational skills; proficiency in QuickBooks, Microsoft Office, and Adobe.
Ability to manage multiple priorities and adapt quickly.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.