Job Description
Executive Assistant / Operations Coordinator (Onsite – Stamford, CT)
Overview:
We are seeking a high energy, tech savvy, and detail driven professional to support our CEO and contribute to daily operations in a fast growing environment. This is an onsite role based in Stamford, CT, requiring a proactive, polished, and highly organized individual who excels in communication, prioritization, and multitasking. The ideal candidate has prior experience supporting a founder or CEO in a rapidly scaling company.
Day to Day Responsibilities
Executive Support & Operations
• Manage complex calendars and schedules; coordinate meetings and internal/external appointments.
• Streamline communication across email, phone, and messaging platforms, ensuring timely responses and accurate routing.
• Draft, edit, and format memos, email communications, presentations, reports, and external messaging.
• Organize meetings, conferences, and events; prepare agendas and take detailed meeting notes.
• Maintain office supplies, equipment, and general administrative needs.
• Support daily operations and cross functional tasks as assigned.
Project & Content Management
• Lead and support project management tasks, ensuring timelines and deliverables are met.
• Manage the company’s LinkedIn presence, including daily posts and content coordination.
• Develop case studies, client materials, and other content based deliverables.
• Draft contracts using existing templates and coordinate document execution.
Client Coordination & Travel
• Handle client invoicing with accuracy and timeliness.
• Book and manage travel arrangements, accommodations, and itineraries for the CEO and team.
Pay range: $40-45/hr
Exact compensation may vary based on several factors, including skills, experience, and education.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
-5+ years of Executive Assistant experience
-Ability to excel in a fast‑paced, constantly changing startup environment.
-Strong strategic thinking and operational support capabilities.
-Clear, professional communication and cross‑functional coordination skills.
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.