Executive Assistant

A large investment client of Insight Global is seeking to hire an Executive Assistant in the San Juan, Puerto Rico area. The Executive Assistant will be responsible for overseeing the daily operations of our office in Puerto Rico. This role requires a highly organized, proactive, and detail-oriented individual who can manage multiple tasks efficiently. The ideal candidate will have exceptional leadership skills, a strong background in office management, and the ability to foster a positive work environment.
Key Responsibilities:
Oversee all aspects of office operations, including maintenance, supplies, and equipment.
Provide high-level administrative support to executives and staff, including scheduling, correspondence, and meeting coordination.
Assist with HR functions such as onboarding, employee relations, and maintaining personnel records.
Manage office budgets, expenses, and financial records. Coordinate with the finance department to ensure accurate and timely reporting.
Liaise with vendors and service providers to ensure smooth office operations.
Organize and coordinate company events, meetings, and training sessions.
Ensure compliance with company policies and local regulations.
Serve as the primary point of contact for internal and external communications.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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Qualifications:
Minimum of 5 years of experience in office administration or management, preferably in a fast-paced environment.
Exceptional organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and office management software.
Ability to handle confidential information with discretion.
Language: Bilingual in English and Spanish is preferred.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.