Project Admin

Whiting-Turner Project Admins are team members who assist the jobsite staff by completing multiple administrative tasks. Their major duties include:
Construction background preferred
Greet clients and guests – maintain orderly reception and common areas
Answer the telephone, takes messages and answers inquires
Ordering, distributing and keeping an inventory of office/trailer supplies
Scheduling of meetings and conference room
Scan and file all field paperwork appropriately (CMiC, share drive, folders, Daily Logs, JHA’s, Visitor Sign-In, Site Release Forms, EEO Job Applicant Sign-In Sheets)
Maintain all subcontractor onsite safety folders (SDS & MSDS – 1 electronic and 1 hard copy, OSHA required)
Maintain all project permit files onsite and electronically
Maintain and update all subcontractor insurance policies/renewals
Collecting subcontractor waivers and union letters
Daily archiving
Various data entry as needed
Filing owner contracts, owner change orders, submittals, RFIs, subcontracts, subcontract supplements, insurance and general document control (CMiC and office, if not paperless)
Coding Miscellaneous Invoices and processes them through workflow
Certified Payroll/LPCE Tracker (if applicable)
Handling Insurance in CMIC
Coding credit card charges, collecting receipts, and submitting vouchers for approval
Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors
Performing other duties assigned
Required Knowledge, Abilities, and Skills:
Maintain a high level of confidentiality
Communicate clearly and concisely in both written and oral form
Perform clerical and administrative tasks quickly and accurately
Work independently and organize complex clerical tasks
Ability to be flexible and adaptable in a variety of situations
Remain calm under trying circumstances and work with frequent interruptions
Maintain efficient office procedures and a system for keeping track of requested actions and reports
Meet strict timelines and perform multiple tasks
Work harmoniously with individuals and groups of employees
Knowledge and proficiency in the use of technology (i.e. computers, Microsoft Office Suite, Multi-line phone system, Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.)

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Whiting-Turner Project Admins are team members who assist the jobsite staff by completing multiple administrative tasks. Their major duties include:
Construction background preferred
Greet clients and guests – maintain orderly reception and common areas
Answer the telephone, takes messages and answers inquires
Ordering, distributing and keeping an inventory of office/trailer supplies
Scheduling of meetings and conference room
Scan and file all field paperwork appropriately (CMiC, share drive, folders, Daily Logs, JHA’s, Visitor Sign-In, Site Release Forms, EEO Job Applicant Sign-In Sheets)
Maintain all subcontractor onsite safety folders (SDS & MSDS – 1 electronic and 1 hard copy, OSHA required)
Maintain all project permit files onsite and electronically
Maintain and update all subcontractor insurance policies/renewals
Collecting subcontractor waivers and union letters
Daily archiving
Various data entry as needed
Filing owner contracts, owner change orders, submittals, RFIs, subcontracts, subcontract supplements, insurance and general document control (CMiC and office, if not paperless)
Coding Miscellaneous Invoices and processes them through workflow
Certified Payroll/LPCE Tracker (if applicable)
Handling Insurance in CMIC
Coding credit card charges, collecting receipts, and submitting vouchers for approval
Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors
Performing other duties assigned
Required Knowledge, Abilities, and Skills:
Maintain a high level of confidentiality
Communicate clearly and concisely in both written and oral form
Perform clerical and administrative tasks quickly and accurately
Work independently and organize complex clerical tasks
Ability to be flexible and adaptable in a variety of situations
Remain calm under trying circumstances and work with frequent interruptions
Maintain efficient office procedures and a system for keeping track of requested actions and reports
Meet strict timelines and perform multiple tasks
Work harmoniously with individuals and groups of employees
Knowledge and proficiency in the use of technology (i.e. computers, Microsoft Office Suite, Multi-line phone system, Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.)

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.