The Boeing Companys Law Department is looking for a Legal Administrator/Legal Secretary to join the Corporate CORP group. This position resides within the Law Department and provides executive level administrative support to the Director of Business Operations and Integration as well attorneys across various practice areas in both Seal Beach CA and Mesa AZ. This position with be based in Seal Beach.
The successful candidate will have the demonstrated ability to work under limited supervision and perform multiple work assignments concurrently often within a short period of time.
Primary Job Responsibilities:
Provide phone coverage manage schedules and generate documents and presentations.
Triage and organize all forms of communication as desired including incoming calls messages and correspondence received.
Act as liaison and facilitate communications between the law department and clients assess urgency of situation and determine appropriate action.
Coordinate and process domestic and international business travel arrangements.
Monitor designated business travelers logistics and generate expense reports.
Reconcile corporate credit card charges to ensure timely and accurate reimbursement.
Verbally and electronically communicate a wide variety of information to multiple audiences.
Review assess prioritize monitor status of pending items follow up and keep attorney/staff informed.
Manage calendars coordinate meetings teleconferences WebEx meetings and conferences.
Generate revise proofread letters presentations and correspondence.
Handle appropriately communications of a sensitive and confidential nature.
Maintain files and correspondence using accepted legal office practices and company record keeping systems and procedures.
Process invoices track department budgets and generate reports using spreadsheets and internal legal matter management system.
Coordinate with the appropriate focals to support the acquisition and maintenance of resources.
Order and maintain office supplies.
Plan and implement logistics for executive level internal and external events.
Provide back-up assistance to other Legal Administrators as needed.
Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us and you can build something better for yourself for our customers and for the world.
Preferred Qualifications:
Experience providing administrative support to multiple customers.
Experience in schedule management and/or travel or event planning.
Formal education beyond high school is preferred.
Basic Qualifications for Consideration
Must be proficient in organizing prioritizing and structuring tasks and information maintaining a high level of activity and productivity to produce results efficiently assuming responsibility and accountability to successfully complete assignments and attending to and verifying the accuracy and completeness of detailed information. Maintaining poise under pressure and handling confidential personnel data with maturity and integrity. Must exhibit a high degree of professionalism and patience in coordinating various responsibilities and clients.
Must have strong writing skills.
A positive constructive and team-oriented attitude is a requirement for this position. Attention to detail is crucial. Experience in the handling and safeguarding of proprietary and confidential information. Extensive work experience using Microsoft Office products including Outlook PowerPoint Excel and Word.
Typical Education Experience:
High school diploma or GED and typically 7 or more years' related experience or an equivalent combination of education and experience.
-----------------------------------------------------------------------------------------------------------------------
Target Start Date: ASAP
Duration: 12 months
Is this Req part of the VC25B Phantomworks or Space and Launch Programs?: No
Work Location/Building: Seal Beach CA - 52-880
Are you okay with out-of-state candidates?: No
Remote onsite or a combination of both? 100 Onsite
Work Schedule i.e. FT PT On-Call: FT
Shift Expectations First Second Third: 1st
Start Time: 8AM
End Time: 5PM
Does this worker follow a 9x80 Work Schedule?: No
OT/DOT expected?: Potentially
Does this position require a U.S. Person for purposes of Export Compliance?: Yes
Requested Security Clearance: No
Is Clearance Required to Start?: n/a
Safety Sensitive? DOD EFO FAA FMCSA NASA Not Required: No
Domestic travel required?: No
International travel required?: No
Are you open to communication with suppliers during the candidate search process?: Yes
Does this work fall under the SCA - Service Contract Act?: No
INTERVIEW/HIRING PROCESS
Interview/hiring process? ex: select based on resume phone in person panel etc. Phone -gt In person/Webex
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.