Job Description
In this role, you will support an EVP and 2 VPs, performing a wide variety of advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and procedures. This is a unique profile of someone with a high degree of maturity, experience with very confidential topics, ideally prior Cisco experience and has to fit the culture of the team.
You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives, customers, vendors; and good judgment.
• Calendar Management: Handles multiple EVP and VP's calendar by prioritizing schedules and meetings. You may decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
• Event Speaking Engagement Coordination: Handles a running list of EVP & VP’s engagements and works closely with communications team to ensure content needs are understood and set in motion so EVP and VP is prepared for each engagement.
• Meeting Planning and Organization: Assists EVP & VP in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
• Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
• Correspondence/Approvals: Supports EVP & VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate.
• Travel and Expense Management: Responsible for making in-depth global travel arrangements for EVP and VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available.
• Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
• Large Corporate Events: Prepare and brief itinerary as well as accompany EVP & VP for large Corporate Events such as GSX, where EA's are used for executive support.
• Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
-4 years of experience in an executive assistant role
-Experience supporting a global, matrixed organization, including coordinating across multiple stakeholders and managing complex scheduling needs
-Experience with travel and expense management - preferably with Concur
-Strong corporate business writing and communication skills
-Ability to be friendly and collaborative, while also operating with a sense of urgency
Nice to Have Skills & Experience
-Experience working with high level legal stakeholders
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.