Design Project Coordinator

An Infrastructure team is seeking a highly organized and technically curious Project Coordinator to support the delivery of complex manufacturing, industrial, and site infrastructure projects. You will play a critical role in driving schedule adherence, documentation control, cross-functional coordination, and process improvement. This position requires 2–5 years of experience and a strong interest in using programming and AI tools to build dashboards, automate workflows, and increase team efficiency.

Responsibilities
• Coordinate day-to-day project activities across design, permitting, procurement, and construction teams to keep projects on schedule and within scope.
• Own project documentation control, including tracking of drawings, submittals, RFIs, change orders, meeting minutes, and design deliverable packages (30/60/90%, IFP, IFC).
• Develop and maintain project trackers, dashboards, and status reports that provide real-time visibility into schedule, budget, risks, and action items.
• Use programming skills (e.g., Python, SQL, or similar) and AI tools to automate repetitive processes, create custom dashboards, and streamline reporting and data management.
• Support meeting coordination, agenda preparation, action item follow-up, and clear communication of decisions and next steps to stakeholders.
• Assist with project funding requests, scope tracking, change management, and basic cost/schedule monitoring in partnership with Project Managers and Construction teams.
• Facilitate coordination between internal teams (Engineering, Construction, Procurement, EH&S) and external partners (consultants, vendors, AHJs).
• Help identify process bottlenecks and implement practical improvements using data, automation, and AI-assisted solutions.
• Maintain organized project files and ensure accurate, up-to-date information is available to all stakeholders.
• Support on-site activities and travel between Tesla sites in the Bay Area (and occasionally broader North America) as needed.
• Site visits including reviewing and documenting existing conditions or construction progress
• Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.
• Establishing processes to ensure easy workflow and hosting/leading meetings for project/ticket intake on a weekly basis
• Gather data from Design managers/CM’s on weekly/bi-weekly basis to be successful for populating various Gantt charts

Pay Range for this role is $30 - $43 per hour depending on years of experience and education.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• Associates or Bachelor's Degree in Science, Technology, Engineering or Math (STEM); or other related field.
• 2–5 years of experience as a Project Coordinator, Project Engineer, or similar role supporting construction, infrastructure, industrial, or manufacturing projects.
• Demonstrated experience creating dashboards and improving processes through programming (Python, SQL, VBA, or comparable) and AI tools.
• Strong organizational skills with the ability to manage multiple projects and priorities in a fast-paced, ambiguous environment.
• Excellent written and verbal communication skills; able to distill complex information into clear updates for technical and non-technical audiences.
• Proficiency with Microsoft Office Suite (especially Excel), project tracking tools, and collaboration platforms, experience with Power BI, Tableau, or similar visualization tools is a plus.
• Comfort working with design and construction documents, schedules, and basic project controls.
• Ability and willingness to travel between Bay Area sites (and occasionally other North American locations) as needed.

• Experience in high-tech manufacturing, industrial facilities, or large-scale infrastructure projects.
• Familiarity with BIM, Revit, Bluebeam, or construction management software.
• Exposure to lean construction principles, design-build, or fast-track project delivery.
• Basic understanding of permitting processes and working with Authorities Having Jurisdiction (AHJs).
• Prior experience supporting structural, MEP, or multi-disciplinary engineering teams.
• Some programming experience to help create dashboards and populate data for KPIs etc.,

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.