Job Description
As a Senior Trademark Paralegal, you’ll support some of the most innovative companies in tech and life sciences, helping protect the brands behind breakthrough technologies. You’ll work on cutting-edge matters in a fast-paced, collaborative environment at a firm known for its deep IP expertise and commitment to clients shaping the future. Duties include the below:
-Communicate with attorneys and clients regarding trademark clearance, prosecution, deadlines, renewals, and maintenance matters
-Prepare and send client communications, reports, and trademark status updates (quarterly or upon request)
-Coordinate with clients to collect supporting documents, signed forms, and specimens
-Review marketing materials and websites for acceptable trademark specimens
-Conduct preliminary trademark clearance searches using USPTO, commercial databases (e.g., SAEGIS, TrademarkNow), AI tools, and foreign trademark office resources
-Order and track comprehensive trademark searches from vendors
-Prepare, file and maintain applications and registrations before the USPTO (Sections 8, 9, 15; Statements of Use; Renewals; Extensions; Assignments; POAs)
-Draft and file non-substantive responses to Office Actions for attorney review
-Report USPTO and foreign office notices (e.g., publication, allowance) to clients
-Communicate with foreign counsel regarding searches, filings, prosecution, and maintenance
-Assist in planning and executing global trademark registration strategies
-Coordinate legalization of documents and obtain signatures for foreign trademark filings
-Manage deadlines and docket items for U.S. and foreign applications and registrations, and maintain accurate records in WebTMS
-Prepare and manage trademark watch notices and subscriptions
-Oversee file transfers (intake and outbound), including docket and document reviews
-Assist with preparing and filing TTAB actions (oppositions, cancellations, appeals) and UDRP complaints; gather supporting materials for enforcement proceedings
-File and prosecute U.S. copyright applications; assist with copyright assignment documentation
-Assist clients with U.S. Customs and Border Protection trademark recordation
-Perform related duties as assigned or directed by supervisor
-Maintain compliance with all firm policies and procedures
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
-4+ years of experience as a trademark paralegal is required
-Proficiency in WebTMS (or similar tool) and filing with USPTO
-Knowledge of U.S. and international trademark prosecution rules and procedures
-Experience working within a law firm environment alongside higher volume, technology clients
-Ability to learn quickly and work effectively and efficiently with clients, attorneys and staff across offices
Nice to Have Skills & Experience
-Bachelor's degree
-Experience with AI tools/Claude
-Experience with litigation
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.