Job Description
Shift: 3pm/pst-12am/pst Monday - Friday
Position Overview
We are seeking a detail-oriented and proactive Travel Coordinator to support our program and project management teams in delivering travel coordination within the semiconductor industry. This role is ideal for someone who excels at administrative support, data management, and coordination, and who thrives in a fast-paced, team-oriented environment.
Key Responsibilities
Book and manage hotel, flight, and rental car reservations; process extensions, changes, and cancellations as needed.
Communicate professionally with client leads, consultants, and hotels on a daily basis.
Maintain accurate records in internal tracking systems; complete expense documentation and file receipts and itineraries in SharePoint.
Process hotel receipts and reconcile charges; follow up on missing or incomplete documentation.
Review and QC all bookings and receipts to ensure accuracy before marking items complete.
Handle a high volume of concurrent tasks and requests, prioritizing effectively and responding promptly throughout the shift.
Work Environment
Fully remote
Fast-paced and high-volume - this role requires consistent focus and the ability to reprioritize quickly.
Tuesday through Saturday availability is a firm requirement, not optional. Evening hours Monday through Friday (3:00 PM - 12:00 AM PST) and Saturday 12:00 PM - 8:30 PM PST.
You will interact with client leads, traveling consultants, and hotel staff on a daily basis - professionalism in all communications is expected at all times.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Required Qualifications
Prior travel coordination or corporate travel management experience required.
Demonstrated ability to manage high volume workloads and multitask across bookings, communications, and documentation simultaneously.
Strong written communication skills; professional and clear in all client and vendor interactions.
Proficiency with online booking platforms (Expedia or similar) and expense/tracking tools.
Highly organized with strong attention to detail - errors in this role directly impact travelers and client billing.
Ability to work independently and reliably during evening hours with minimal supervision.
Comfortable working Saturday hours
Flexible and adaptable - willing to adjust hours during training and as business needs arise.
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.